Board Room - Riverside Ex
The Board room offers beautiful views of the Fairgrounds and a kitchenette with fridge. The Board Room has a capacity for up to 20 people.
What We Provide:
Rentals include the use of up to four 6' rectangular tables and 20 stacking chairs. Two high-top round bar tables are also available. Up to two 72" round tables (Seat 10-12) are available (for an additional fee). If you require additional tables or chairs, our rental partners can help.
A portable sound system with microphone and a projector and screen are available.
The room is heated and air-conditioned and a thermostat provides 5-degrees of control warmer or cooler.
There are men's and women's washrooms and a family accessible washroom on the second floor.
Some of the many events held here include funeral luncheons, meetings, baby and wedding showers, conference breakout sessions, family parties, and more.
What You Provide:
A signed copy of our rental agreement and key-holder agreement.
A 50% non-refundable booking deposit is due at signing.
The balance 50% is due during the week before your event when you pick up your key.
We require a security deposit of $100.00 for all Board Room Rentals (except Hourly rentals M-F during business hours). This is usually returned within two weeks of your booking provided there is no damage to the Hall following your event. The security deposit is payable during the week before your event when you pick up your key.
We also require proof of liability insurance of $2 million dollars for all Board Room Rentals. This is standard across all rental facilities. You can source your own insurance, or use our provider. If you source your own insurance, you must provide a copy of the certificate two weeks before your rental. If you source your own insurance the 'Caledonia Agricultural Society' must be named as additional insured. Our insurance rates: events without alcohol: $40.00, events with alcohol: $120.00. For a meeting $15, monthly meetings $45, or weekly meetings $75.
You must mop any spills and put away any tables and chairs used.
Full terms and conditions will be provided in the rental agreement.
The Board Room can be rented hourly, daily, weekend, weekly, or long-term. We recommend you contact us to make your booking at-least 1 month prior to your event. We take bookings up to 24 months in advance.
Hourly Rental Rate:
Board Room 2020: $15.00
Board Room 2021: $15.50
Board Room 2022: $16.00
(Minimum 1 Hour)
Daily Rental Rate:
Board Room 2020: $100.00
Board Room 2021: $105.00
Board Room 2022: $110.00
Weekend Rental Rate:
(Friday & Saturday, Saturday & Sunday, or Sunday & Holiday Monday)
Board Room 2020: $180.00
Board Room 2021: $190.00
Board Room 2022: $200.00
Weekly Rental Rate (Monday - Friday):
Board Room 2020: $360.00
Board Room 2021: $370.00
Board Room 2022: $380.00
Contact us for pricing on other rental periods.
This pricing does not include access to a kitchen.
Rentals are payable by cash, cheque, bank draft, or money order payable to 'Caledonia Agricultural Society,' E-Transfer, or Interac Debit. Since we are a charity, we do not charge HST on rental fees.
To rent the Board Room or inquire about pricing, please contact the Caledonia Fair Office.
Phone: (905) 765-6861 or email firstname.lastname@example.org