Mutual Room - Riverside Exhibition Centre

The Mutual Room is a 2,800 sq. ft. facility perfect for banquets, parties, large meetings, and weddings. When you rent the Mutual Room, the Board Room is included (when available), providing private use of the entire second floor of the Riverside Exhibition Centre and a full-kitchen. The second floor is accessible using stairs or an elevator from the main lobby. The Mutual Room can hold up to 160 people.

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Inclusions

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Internet Access

The Riverside Exhibition Centre is connected to a state-of-the-art 100% fiber optic network. Enjoy simultaneous 1gbps upload and download speeds via Cat6 wired ethernet connections, or connect to a reliable high-speed Wi-Fi 6 wireless network.

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Sound System

The Mutual Room has a robust sound system which includes a wireless microphone, an 1/8" stereo input (aux cord) for music, and XLR inputs for wired microphones or other devices. The sound system also has the ability to link with speakers in the second floor lounge and Board Room. Access to the sound system is included with all rentals.

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Clean & Conditioned Air

The Mutual Room features a heat-exchange system which treats fresh outside air which mixes with the recirculated air to ensure a clean and healthy environment. The Hall is heated and air conditioned, and renters can adjust the thermostat for personal comfort.

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Tables and Chairs

Mutual Room rentals include the use of up to 20 6-foot length rectangular folding tables, up to 10 high-top bar tables, up to 20 60-inch round banquet tables, and up to 160 black stacking chairs. We can assist you in renting additional tables and chairs, linens, and other decor items through our rental partners, or you are welcome to rent your own items.

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Kitchen

The Mutual Room has two kitchenette spaces with ample counter space, and two double sinks. The adjoining Board Room has a full kitchen with counter space, sink, fridge, electric range, oven, and microwave. The Board Room is included with Mutual Room rentals when available. If you require a larger kitchen space, our Commercial Kitchen or Concession Kitchen may be available to meet your needs.

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Additional Items

We can provide a number of add-on items for an additional fee to help make your event or production successful.

Some of the most commonly used items include:

35mm film projector and screen (+$50)

8mm/ Super 8mm film projector and screen (+$50)

Digital projector and screen (+$20)

Podium (no charge)

Digital LED Display (+$50)

Pipe & Drape (+$3/ft)

Pair of Powered Speakers with XLR, 1/8" stereo/aux input, FM radio, and bluetooth (+$50/pair)

Cloth Chair Covers with ties in various colours ($3/each)

Place settings- dinner plates, salad bowls, dessert plates, wine glasses, etc. (contact for pricing)

Flatware & serving utensils (contact for pricing)

Cloth napkins in various colours ($0.50/each)

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Rental Information

All Mutual Room rentals require:

1) A signed rental agreement

2) A 50% non-refundable booking deposit

3) A $500.00 security deposit, refundable provided no damage is caused during your event

4) Proof of commercial liability insurance with a minimum of $2million coverage

We’ve partnered with Duuo to give our event hosts access to a preferred rate on coverage. To get a quote and purchase a policy, click HERE. Don’t forget to look out for the “Duuo Partner” tag when purchasing!

5) Other items as described in the rental agreement

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Pricing

We recommend that you contact us at least 2-3 months ahead of your event date to secure availability. We take bookings up to 24 months in advance.

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Daily Rental Rate

2023: $400.00

2024: $425.00

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Weekend Rental Rate

Available Friday and Saturday, Saturday and Sunday, or Sunday & Holiday Monday)

2023: $750.00

2024: $775.00

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Weekly Rental Rate

Available Monday-Friday

2023: $1,000.00

2024: $1,100.00

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Booking Deposit, Balance, and Security Deposit payments are payable by cash, cheque, bank draft, or money order payable to 'Caledonia Agricultural Society,' Interac E-Transfer, or Interac Debit. Rentals of our facility are HST exempt.

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Request Pricing & Availability

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