CALEDONIA AGRICULTURAL SOCIETY

Pivacy Policy, Cookie Policy & Mobile App Terms of Use

Effective Date: August 12, 2026
Last Updated: August 12, 2026

PART I — PRIVACY POLICY

Privacy Policy

The Caledonia Agricultural Society (“Caledonia Agricultural Society”, “we”, “our”, or “us”) is committed to protecting your privacy.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit www.caledoniafair.ca, use the Caledonia Fair mobile application (the “App”), purchase tickets or other products, register for events, create or use a member account, communicate with us, or otherwise interact with our services.

By using our website or App, you acknowledge that you have had an opportunity to review this Privacy Policy.

1. Who We Are

The Caledonia Agricultural Society operates the Caledonia Fair, Caledonia Fairgrounds, Riverside Exhibition Centre, and related events, programs, and services.

For privacy-related questions or requests, our Privacy Officer can be contacted at:

Caledonia Agricultural Society
151 Caithness Street East
Caledonia, Ontario N3W 1C2

Email: info@caledoniafair.ca
Telephone: (905) 765-6861

2. Information We Collect

We collect information that is reasonably necessary for identified purposes. The information we collect depends on how you interact with us.

Information You Provide Directly

We may collect:

• Name;

• Email address;

• Mailing address;

• Telephone number;

• Account or member information;

• Information submitted through contact forms;

• Event registration information;

• Ticket and purchase information;

• Information submitted for contests, promotions, or programs;

• Newsletter subscription information;

• Communications you send to us;

• Feedback, comments, or inquiries; and

• Other information you voluntarily provide.

We do not intentionally collect complete credit card numbers or payment card security codes for storage on our own systems.

3. Mobile App Information

When you use the Caledonia Fair App, we may collect additional information necessary to provide App functionality.

Depending on the features you use and the permissions you grant, this may include:

• Name and email address associated with your member account;

• Account and authentication information;

• Information received when you sign in using Google or Apple;

• Device and operating-system information;

• App usage and diagnostic information;

• Push-notification identifiers or tokens;

• Location information when you grant the App permission to access it;

• Ticket and purchase information;

• Event registration information; and

• Other information you voluntarily provide through the App.

The Caledonia Fair App does not continuously track, monitor, or record your location.

Location information is accessed only when you have granted the App permission to use your device’s location services and when a feature of the App requires or uses location information.

The App does not require you to grant every optional device permission in order to use all core features. Certain features may not work if the relevant permission is denied.

4. Google and Apple Sign-In

The App allows users to create or access an account using Google or Apple, where available.

If you choose to use Google or Apple authentication, the applicable provider may provide us with information necessary to authenticate you and create or access your account.

The information made available to us depends on the provider and your account or privacy settings.

For example, Apple may allow you to use “Hide My Email,” in which case we may receive a private relay email address instead of your personal email address.

Your use of Google or Apple authentication is also subject to the applicable provider’s terms and privacy policies.

5. Member Accounts

If you create a member account, we may use your information to:

• Create and maintain your account;

• Authenticate your identity;

• Provide access to account features;

• Manage tickets and registrations;

• Provide information about events and services;

• Respond to account-related inquiries; and

• Maintain the security of our services.

You are responsible for keeping your account information accurate and for protecting your login credentials.

6. Location Information

The App may request access to your device’s location services to provide features such as maps, directions, or other location-related information.

The Caledonia Fair App does not continuously track, monitor, or record your location.

Location information is accessed only when you have granted the App permission to use location services and when a feature of the App uses that permission.

You can grant, deny, or withdraw location permission at any time through your device settings.

If you disable location services, certain location-based features of the App may not function properly.

We do not use location information for purposes unrelated to the feature for which it was collected.

7. Push Notifications

With your permission, the App may send push notifications to your device.

Notifications may include:

• Event reminders;

• Schedule changes;

• Important Fair announcements;

• Ticket-related information;

• Event updates;

• Promotions;

• Contest information; and

• Other information relating to Caledonia Agricultural Society events and services.

You can enable, disable, or manage push notifications through your device settings.

Where technically necessary to deliver notifications, our service providers may process a device or push-notification identifier.

8. Website and App Usage Information

We may automatically collect technical and usage information, including:

• IP address;

• Browser type;

• Device type;

• Operating system;

• Pages or screens viewed;

• Date and time of access;

• Referring website;

• General geographic information;

• App usage information;

• Diagnostic information; and

• Information about interactions with our website or App.

This information helps us understand how our services are used, troubleshoot technical problems, improve performance, and maintain security.

9. Cookies and Similar Technologies

Our website uses cookies and similar technologies.

These technologies may be used for:

• Website security;

• Essential functionality;

• Remembering preferences;

• Website performance;

• Analytics; and

• Understanding how visitors use our website.

Our Cookie Policy provides additional information about cookies and how you can manage them.

Cookie Policy:
www.caledoniafair.ca/cookie-policy

10. Google Analytics

We may use Google Analytics to understand how visitors use our website and, where applicable, our digital services.

Google Analytics may collect information such as:

• Pages viewed;

• Time spent on pages;

• Device and browser information;

• General geographic information;

• Referral sources; and

• Website interactions.

We use this information primarily for statistical and website-improvement purposes.

Google Analytics configurations and technologies may change over time.

11. Ticket Purchases and Payments

When you purchase tickets or other products or services through our website or App, we collect information necessary to process and fulfill your purchase.

Payment transactions may be processed by third-party payment providers.

We do not intentionally store complete credit card numbers or card security codes on our own systems.

Payment providers may collect and process payment information in accordance with their own privacy policies and terms.

12. How We Use Personal Information

We may use personal information to:

1. Provide and operate our website, App, events, programs, and services;

2. Create and maintain member accounts;

3. Authenticate users through Google, Apple, or other permitted login methods;

4. Process ticket purchases and registrations;

5. Provide customer service;

6. Respond to inquiries;

7. Send transactional or service-related communications;

8. Send newsletters or promotional communications where permitted by law and where consent is required, obtained;

9. Send push notifications where permitted;

10. Provide location-based features where permission has been granted;

11. Improve our website, App, events, and services;

12. Analyze website and App usage;

13. Maintain security and prevent fraud or misuse;

14. Administer contests, promotions, and lotteries;

15. Comply with legal, regulatory, insurance, or contractual obligations; and

16. Create aggregated or de-identified information for legitimate planning, reporting, and improvement purposes.

We do not sell, rent, or trade your personal information.

13. Consent

We generally obtain meaningful consent before collecting, using, or disclosing personal information, except where collection, use, or disclosure is permitted or required without consent under applicable law.

Where a feature requires optional information or a device permission, you may be given the opportunity to accept or decline that feature.

You may withdraw consent where applicable by contacting us or by changing the applicable settings on your device or account.

Withdrawal of consent may affect our ability to provide certain services or features.

14. Marketing Communications

If you subscribe to our newsletter or otherwise consent to receive promotional communications, we may contact you by email, text message, or other permitted communication methods.

Marketing communications will include an unsubscribe or opt-out mechanism where required.

You may withdraw consent to promotional communications at any time.

Withdrawing marketing consent does not necessarily stop transactional or service-related communications that are necessary to fulfill a purchase, registration, account, or other request.

15. Disclosure to Service Providers

We may provide personal information to trusted service providers that help us operate our organization and deliver our services.

These may include providers of:

• Website hosting;

• Mobile application services;

• Payment processing;

• Ticketing;

• Event registration;

• Email and communications;

• Analytics;

• Cloud storage;

• Authentication;

• Mapping or location services; and

• Technical support.

Service providers receive only information reasonably necessary to provide their services and are expected to protect personal information appropriately.

16. Third-Party Services

Our website and App may interact with third-party services including Wix, Google, Apple, payment processors, ticketing providers, analytics services, mapping providers, and other service providers.

Third parties may collect or process information in accordance with their own privacy policies.

We encourage you to review the privacy policies of third-party services you choose to use.

17. International Processing

Some of our service providers may store or process information outside Canada.

When information is processed outside Canada, it may be subject to the laws of the jurisdiction in which it is stored or processed.

We take reasonable steps to select service providers and safeguards appropriate to the information being handled.

18. Retention of Personal Information

We retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, comply with legal or regulatory requirements, resolve disputes, enforce agreements, maintain appropriate business records, or otherwise meet legitimate organizational requirements.

When information is no longer required, we take reasonable steps to securely delete, destroy, or anonymize it.

19. Account Deletion

If you have created a member account through the Caledonia Fair App or our website, you may delete your account yourself through the User Preferences section of your account.

When you request account deletion, we will take reasonable steps to delete or anonymize personal information associated with your account, subject to information that we are required or permitted to retain by law or that is reasonably necessary to:

• Complete or document a transaction;

• Meet legal, regulatory, accounting, or reporting requirements;

• Resolve disputes;

• Prevent fraud or misuse;

• Enforce agreements; or

• Maintain required business records.

Information that must be retained will be retained only for as long as reasonably necessary for the applicable purpose and will continue to be handled in accordance with this Privacy Policy.

Deleting your account may result in the loss of access to account-related features, tickets, registrations, preferences, or other information associated with your account.

Deleting the App from your device does not automatically delete your member account. To delete your account, use the account deletion function available under User Preferences.

20. Security

We use reasonable administrative, technical, and physical safeguards appropriate to the sensitivity of personal information.

These safeguards are intended to protect information against unauthorized access, collection, use, disclosure, alteration, or destruction.

No electronic transmission or storage system can be guaranteed to be completely secure.

21. Children’s Privacy

Our events and services are intended for families and people of various ages; however, our website and App are not specifically directed at children.

We do not knowingly collect personal information from children in circumstances where parental or guardian consent is required by applicable law.

Where a child participates in an event, program, contest, or other activity, additional rules or consent requirements may apply.

22. Access and Correction

Subject to applicable law, you may request access to the personal information we hold about you and request correction of information that is inaccurate or incomplete.

You may also ask about:

• The existence, use, and disclosure of your personal information;

• The purposes for which information was collected; and

• The third parties to whom information has been disclosed where applicable.

Requests should be made in writing to our Privacy Officer.

23. Privacy Complaints

If you have concerns about our handling of your personal information, please contact our Privacy Officer first so that we can investigate and attempt to resolve your concern.

Privacy Officer
Caledonia Agricultural Society
151 Caithness Street East
Caledonia, Ontario N3W 1C2

Email: info@caledoniafair.ca
Telephone: (905) 765-6861

You may also have the right to contact the applicable privacy regulator regarding your concern.

24. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our services, technology, legal requirements, or privacy practices.

The “Last Updated” date at the top of this Privacy Policy will indicate when changes were made.

Where appropriate, we may provide additional notice of material changes.

25. Contact Us

For questions about this Privacy Policy or our privacy practices:

Caledonia Agricultural Society
151 Caithness Street East
Caledonia, Ontario N3W 1C2

Email: info@caledoniafair.ca
Telephone: (905) 765-6861

Website: www.caledoniafair.ca

PART II — COOKIE POLICY

Cookie Policy

This Cookie Policy explains how the Caledonia Agricultural Society (“we”, “our”, or “us”) uses cookies and similar technologies on www.caledoniafair.ca.

This Cookie Policy should be read together with our Privacy Policy.

1. What Are Cookies?

Cookies are small text files placed on your computer, smartphone, tablet, or other device when you visit a website.

Cookies can help websites operate properly, remember preferences, maintain security, and understand how visitors use a website.

Similar technologies, such as pixels, tags, local storage, and other tracking technologies, may also be used for similar purposes.

2. Why We Use Cookies

We may use cookies and similar technologies to:

• Operate essential website functions;

• Maintain website security;

• Remember preferences;

• Improve website performance;

• Understand how visitors use our website;

• Measure website traffic;

• Identify technical problems; and

• Improve our website and visitor experience.

3. Types of Cookies

Essential Cookies

Essential cookies are necessary for the website to function properly.

They may support security, navigation, sessions, and other core website functions.

These cookies generally cannot be disabled without affecting website functionality.

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The exact cookies placed on your device may vary depending on the Wix features, applications, and integrations enabled on our website.

4. Functional Cookies

Functional cookies may remember preferences and settings to improve your experience.

For example, Wix may use:

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The exact use of functional cookies may vary depending on website configuration.

5. Analytics Cookies

Where enabled and permitted, we may use Google Analytics to understand how visitors use our website.

Examples of Google Analytics cookies may include:

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Google Analytics configurations and cookie names may change over time.

The exact cookies used may depend on the version and configuration of Google Analytics installed on our website.

6. Third-Party Cookies

Third-party services integrated into our website may place their own cookies or similar technologies.

Depending on the services enabled on the website, these may include providers involved in:

• Analytics;

• Payment processing;

• Ticket sales;

• Event registration;

• Maps;

• Embedded media;

• Social media; and

• Other website functionality.

Third-party cookies are governed by the applicable third party’s privacy policies and practices.

7. Cookie Consent

Where applicable, our website may display a cookie consent banner that allows visitors to manage optional cookies.

Essential cookies may continue to operate because they are necessary for the website’s functionality.

Where required, optional cookies will not be used until the appropriate consent has been obtained.

8. Managing Cookies

You may manage cookies through:

• Our website’s cookie consent controls, where available; or

• Your web browser settings.

Most browsers allow you to view, delete, block, or restrict cookies.

Please note that disabling certain cookies may affect website functionality.

9. Mobile App

The Caledonia Fair App does not use website cookies in exactly the same way as a web browser.

However, the App may use device identifiers, software development kits (SDKs), analytics technologies, authentication technologies, and similar technologies to provide App functionality.

Information collected through the App is addressed in our Privacy Policy.

10. Changes to This Cookie Policy

We may update this Cookie Policy when our website, technologies, third-party services, or legal requirements change.

The “Last Updated” date at the top of this policy will indicate when it was last revised.

11. Contact Us

Questions about our use of cookies may be directed to:

Caledonia Agricultural Society
151 Caithness Street East
Caledonia, Ontario N3W 1C2

Email: info@caledoniafair.ca
Telephone: (905) 765-6861

Website: www.caledoniafair.ca

PART III — MOBILE APP TERMS OF USE

Caledonia Fair Mobile App Terms of Use

Effective Date: August 12, 2026
Last Updated: August 12, 2026

These Terms of Use (“Terms”) govern your access to and use of the Caledonia Fair mobile application (the “App”), operated by the Caledonia Agricultural Society (“Caledonia Agricultural Society”, “we”, “our”, or “us”).

The App is available through the Apple App Store and Google Play Store.

By downloading, accessing, registering for, or using the App, you agree to these Terms. If you do not agree to these Terms, do not use the App.

1. About the App

The App provides information and services relating to the Caledonia Fair, Caledonia Fairgrounds, Riverside Exhibition Centre, and other events, programs, and activities operated or promoted by the Caledonia Agricultural Society.

Depending on available features, the App may allow users to:

• View Fair schedules;

• View Fairgrounds and event maps;

• Browse food, shopping, entertainment, and vendor information;

• Purchase and access tickets;

• Create and manage a member account;

• Register for events and programs;

• View 50/50 lottery information;

• Purchase lottery tickets where permitted;

• Receive push notifications;

• Access event announcements and updates; and

• Access information about other Caledonia Agricultural Society activities.

Features may be added, changed, suspended, or removed at any time.

2. Acceptance of Terms

By using the App, you agree to comply with these Terms, our Privacy Policy, and any additional terms that apply to specific purchases, events, contests, promotions, or lotteries.

3. Member Accounts

Certain App features require or permit you to create a member account.

You are responsible for:

• Providing accurate information;

• Keeping your account information current;

• Maintaining the security of your account; and

• All activity conducted through your account.

You must not create an account using false information or use another person’s account without authorization.

You may create or access your account using an email address and password, Google authentication, or Apple authentication, where those options are available.

We may suspend or terminate accounts that violate these Terms or applicable law.

4. Deleting Your Account

You may delete your Caledonia Fair member account yourself through the User Preferences section of your account within the App.

When you delete your account, your account and associated personal information will be deleted or anonymized, subject to information that we are required or permitted to retain by law or that we reasonably need to retain for legitimate purposes, including:

• Completing or documenting transactions;

• Meeting legal or regulatory obligations;

• Resolving disputes;

• Preventing fraud;

• Enforcing agreements; or

• Maintaining required business records.

Deleting your account may result in the permanent loss of access to account-related features, tickets, registrations, preferences, or other information associated with your account.

Deleting the App from your device does not automatically delete your member account.

To delete your account, use the account deletion function available under User Preferences.

5. Google and Apple Sign-In

The App may permit you to create or access your member account using Google or Apple authentication.

When you use these services:

• Google or Apple may authenticate your identity;

• Information may be provided to us to create or access your account;

• The information provided may depend on your account and privacy settings; and

• Your use of Google or Apple services is subject to their respective terms and privacy policies.

Apple may allow users to use “Hide My Email,” which may result in a private relay email address being provided to us.

We are not responsible for the operation or privacy practices of Google or Apple.

6. Location Services

The App may request access to your device’s location services for features such as maps, directions, or other location-related information.

The Caledonia Fair App does not continuously track, monitor, or record your location.

You can grant or deny location permission through your device.

You can change location permissions at any time through your device settings.

Certain features may not work if location permission is denied.

Our collection and use of location information is described in our Privacy Policy.

7. Push Notifications

With your permission, the App may send push notifications concerning:

• Event reminders;

• Schedule changes;

• Important Fair announcements;

• Ticket information;

• Promotions;

• Contest information; and

• Other Caledonia Agricultural Society communications.

You can manage push notifications through your device settings.

Disabling notifications may prevent you from receiving certain updates.

8. Tickets and Purchases

The App may permit users to purchase tickets or other products and services.

Purchases are subject to the terms, prices, fees, refund policies, event rules, and other conditions presented at the time of purchase.

We may change ticket prices, availability, event schedules, locations, entertainment, or programming.

If an event is cancelled or changed, any applicable refund or exchange will be handled according to the applicable event or purchase terms and applicable law.

9. Payment Processing

Payments may be processed by third-party payment providers.

The Caledonia Agricultural Society does not intentionally store complete payment card numbers or card security codes.

Payment providers may collect and process payment information under their own terms and privacy policies.

10. 50/50 Lottery and Promotions

The App may provide access to information about lotteries, contests, promotions, and fundraising activities.

Participation is subject to the official rules applicable to each activity.

If there is a conflict between these Terms and the official rules of a lottery, contest, or promotion, the official rules will govern.

Participants must meet all applicable eligibility and age requirements.

These Terms do not replace or modify the official rules for Ontario Fair Fortune 50/50 or any other lottery.

11. Event Information

We make reasonable efforts to keep event information accurate and current.

However, schedules, times, locations, admission requirements, entertainment, vendors, prices, and programming may change.

We do not guarantee that information in the App will always be complete, accurate, or current.

The most recent official communication from the Caledonia Agricultural Society will govern where event information changes.

12. Privacy

Use of the App is subject to our Privacy Policy.

Our Privacy Policy explains how we collect, use, disclose, retain, and protect personal information relating to:

• Member accounts;

• Google and Apple authentication;

• Ticket purchases;

• Push notifications;

• Location services;

• Analytics;

• Device information; and

• Other App functionality.

Privacy Policy:
www.caledoniafair.ca/privacy-policy

13. Intellectual Property

The App and its contents, including logos, trademarks, photographs, graphics, artwork, text, software, designs, event information, and other materials, are owned by or licensed to the Caledonia Agricultural Society.

You may use the App for your personal, non-commercial purposes.

You may not copy, reproduce, distribute, modify, commercially exploit, reverse engineer, or create derivative works from the App except where permitted by applicable law.

14. Acceptable Use

You agree not to:

• Violate applicable laws;

• Impersonate another person;

• Create fraudulent accounts;

• Access another user’s account without authorization;

• Interfere with the App;

• Attempt to bypass security measures;

• Introduce malicious software;

• Manipulate ticketing, payment, contest, or lottery systems;

• Use automated systems to access the App without authorization;

• Submit fraudulent or misleading information; or

• Use the App for unlawful or fraudulent purposes.

15. Third-Party Services

The App may interact with third-party services including Wix, Google, Apple, payment processors, ticketing providers, mapping services, analytics providers, and other service providers.

Third-party services are governed by their own terms and privacy policies.

We are not responsible for third-party services or their availability, content, security, or privacy practices.

16. App Availability

We will make reasonable efforts to maintain the App but do not guarantee uninterrupted or error-free operation.

The App may become unavailable because of:

• Maintenance;

• Updates;

• Technical problems;

• Internet or telecommunications failures;

• Third-party service interruptions;

• Device compatibility issues; or

• Circumstances beyond our reasonable control.

We may modify, suspend, or discontinue the App or any feature at any time.

17. App Updates

We may release updates to improve functionality, security, compatibility, or performance.

You may need to install updates to continue using certain features.

18. Disclaimer

To the fullest extent permitted by law, the App is provided on an “as available” basis.

We do not guarantee that:

• The App will meet your requirements;

• The App will always be available;

• The App will be error-free;

• Information will always be accurate or current; or

• The App will be free from harmful components.

Nothing in these Terms excludes rights or protections that cannot legally be excluded.

19. Limitation of Liability

To the fullest extent permitted by applicable law, the Caledonia Agricultural Society and its directors, officers, employees, volunteers, agents, contractors, and representatives will not be liable for indirect, incidental, special, consequential, or punitive damages arising from use of or inability to use the App.

This includes losses resulting from technical failures, third-party services, inaccurate information, event changes, ticket availability, or device problems, to the extent permitted by law.

Nothing in these Terms limits liability that cannot legally be limited or excluded.

20. Indemnification

To the extent permitted by law, you agree to indemnify and hold harmless the Caledonia Agricultural Society and its directors, officers, employees, volunteers, agents, contractors, and representatives from claims or expenses arising from your:

• Violation of these Terms;

• Misuse of the App;

• Violation of applicable law; or

• Infringement of another person’s rights.

21. Termination

You may stop using the App at any time by deleting it from your device.

We may suspend or terminate access to the App or your account if you violate these Terms or applicable law.

Provisions concerning intellectual property, privacy, disclaimers, limitations of liability, indemnification, and governing law will survive termination where applicable.

22. Apple App Store

If you download the App from the Apple App Store, these Terms are between you and the Caledonia Agricultural Society and not Apple Inc.

Apple is not responsible for the App, its content, maintenance, support, or warranty except as required by applicable law.

Apple has no obligation to provide maintenance or support for the App.

Apple is a third-party beneficiary of these Terms and may enforce applicable provisions against you.

Your use of the App must also comply with applicable Apple App Store terms and policies.

23. Google Play Store

If you download the App through Google Play, your use of the App is also subject to applicable Google Play terms and policies.

Google is not responsible for the App, its content, maintenance, support, or warranties except as required by applicable law.

These Terms are between you and the Caledonia Agricultural Society and do not create an agreement between you and Google.

24. Changes to These Terms

We may update these Terms to reflect changes to the App, our services, applicable law, or third-party platforms.

The “Last Updated” date will identify the current version.

Where appropriate, material changes may be communicated through the App or another reasonable method.

Continued use of the App after revised Terms take effect constitutes acceptance of the revised Terms.

25. Governing Law

These Terms are governed by the laws of Ontario and the applicable laws of Canada.

Any dispute relating to these Terms or your use of the App will be subject to the applicable courts of Ontario, subject to any mandatory rights or protections provided by law.

26. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will continue in effect.

27. Entire Agreement

These Terms, our Privacy Policy, and any additional terms applicable to specific purchases, events, contests, promotions, or lotteries constitute the agreement between you and the Caledonia Agricultural Society concerning your use of the App.

Where specific terms apply to a particular product, event, contest, lottery, or service, those terms will apply in addition to these Terms.

28. Contact Us

Caledonia Agricultural Society
151 Caithness Street East
Caledonia, Ontario N3W 1C2

Email: info@caledoniafair.ca
Telephone: (905) 765-6861

Website: www.caledoniafair.ca