BECOME A VENDOR

The Caledonia Fair is a great place to share your product with the world!

Learn more about renting a concession or vendor space at the 2025 Caledonia Fair.

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The Basics

The Caledonia Fair takes place over four days each year. We expect our vendors and concessions to be set up and ready to sell beginning on Thursday, September 25th, 2025, and remain open during operating hours until Sunday, September 28, 2025.

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Inside Retail Concessions

We have a limited number of indoor concession spaces available in our Riverside Exhibition Centre. Inside concession spaces are 8' x 8' and cost $295 +HST. All inside spaces have a depth of seven feet. We provide four admission lanyards for retail staff to enter the grounds throughout the fair. Additional staff lanyards may be purchased ahead of the Fair at a cost of $25+HST each. We accept applications for retail and pre-packaged food sales in inside concession spaces. 
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Outside Retail Concessions

Outside retail concessions are located in a high-volume area of the Fairgrounds nestled between the Exhibition Hall, Midway, and Grandstands. There are two different configurations for outside concessions: spaces 15' frontage by 10' depth, and spaces 10' frontage by 20' depth.  These configurations are both available for $295.00+HST. You can purchase multiple spaces to lengthen your available frontage. We provide four admission lanyards for retail staff to enter the grounds throughout the fair. Additional staff lanyards may be purchased ahead of the Fair at a cost of $25+HST each. Vehicles may not be parked within concession spaces. We accept applications for retail and pre-packaged food sales in outside concession spaces.

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Food Concessions

Everybody loves fair food- it is a well known fact that diets go out the window at the fair. We have spaces available for food concessions in strategic places throughout the Fairgrounds. Food Concession spaces border the retail concessions area between the Exhibition Hall, Midway, and Grandstands. We limit the number of similar vendors to ensure a wide variety of delicious menus are available to our guests. Food concession spaces are available for $695.00+HST. Spaces are either 15' frontage x 10' depth or 10' frontage by 20' depth , though some spaces may have dimensions reversed based on configuration. Discounts are available for local non-profit community groups. 

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Other Details

Food concessions are provided access to potable water and a wastewater dumping station. Garbage and recycling is processed on-site. HST is added to the total cost of each concession space. Electrical connection is provided on a first-come, first-served or reserved basis. You will need to provide the amperage and voltage plus the connection (plug type) you will require for electrical access when you complete the application.

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Insurance Suggestions

Don't already have insurance? Backed by The Co-operators, Duuo provides Canadians with affordable vendor insurance that can be purchased in just a few clicks! Our vendors will enjoy exclusive rates on the cost of Duuo’s vendor insurance for the upcoming event. To get a free quote please Click Here.

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