Board Room - Riverside Exhibition Centre


The Board Room offers a functional meeting space with beautiful views overlooking the Caledonia Fairgrounds. It includes a kitchen with sink, fridge, microwave, electric range and oven. The Board Room is the ideal location for meetings, baby and wedding showers, family parties, and small gatherings. The Board Room has a total capacity of 30 people.


Internet Access

The Riverside Exhibition Centre is connected to a state-of-the-art 100% fiber optic network. Enjoy simultaneous 1gbps upload and download speeds via Cat6 wired ethernet connections, or connect to a reliable high-speed Wi-Fi 6 wireless network. Provide a dedicated, branded Wi-Fi network for event guests with unlimited usage for an additional $75 fee. IP Phone and Cable Television are also available for an additional fee- contact us for information and pricing.

Embedded Technology

A flat panel, wall mounted LED Smart-television is included for use with board room rentals. Perfect for media presentations or as an extended monitor for your laptop or tablet. The room also includes an LG presentation system with camera and microphone for digital meetings using Microsoft Teams or Zoom, and for general streaming.

Clean & Conditioned Air

The Board Room features a heat-exchange system which treats fresh outside air which mixes with the recirculated air to ensure a clean and healthy environment. The room is heated and air conditioned, and renters can adjust the thermostat by five degrees in either direction for personal comfort.

Tables and Chairs

Board Room rentals include the use of up to 10 6-foot length rectangular folding tables and up to 30 black stacking chairs. We can assist you in renting additional tables and chairs, linens, and other decor items through our rental partners, or you are welcome to rent your own items.


The Board Room has a kitchen with counter space, sink, fridge, electric range, oven, and microwave. The room comes equipped with coffee urn, tea kettle, pots and pans, baking sheets, cutting boards, and all manner of cooking utensils. The room also includes use of a set of 40 dishes (dinner plate, side plate, bowl, mug) and cutlery (dinner fork, dessert fork, table spoon, teaspoon, butter knife) for 40.

Additional Items

We can provide a number of add-on items for an additional fee to help make your event or production successful.

Some of the most commonly used items include:

35mm film projector and screen (+$50)

8mm/ Super 8mm film projector and screen (+$50)

Digital projector and screen (no charge)

Podium (no charge)

Digital LED Display (+$25)

Powered Speaker with XLR, 1/8" stereo/aux input, FM radio, and bluetooth (+$25)

Rental Information

All Board Room rentals require:

1) A signed rental agreement

2) A 50% non-refundable booking deposit

3) A $100.00 security deposit, refundable provided no damage is caused during your event

4) Proof of commercial liability insurance with a minimum of $2million coverage

5) Other items as described in the rental agreement


We recommend that you contact us at least 3-4 weeks ahead of your event date to secure availability. We take bookings up to 24 months in advance.

Hourly Rental Rate

Available Monday, Tuesday, Wednesday, Thursday, or Friday- Minimum 1-hour

2022: $20.00

2023: $20.00

Daily Rental Rate

2022: $135.00

2023: $140.00

Weekend Rental Rate

Friday and Saturday, Saturday and Sunday, or Sunday and Holiday Monday

2022: $220.00

2023: $230.00

Weekly Rental Rate

Available Monday-Friday

2022: $440.00

2023: $460.00

Booking Deposit, Balance, and Security Deposit payments are payable by cash, cheque, bank draft, or money order payable to 'Caledonia Agricultural Society,' Interac E-Transfer, or Interac Debit. Rentals of our facility are HST exempt.

Request Pricing & Availability


Photo Gallery